Deliver

The Deliver stage encompasses both pedagogical and logistical tasks, with a primary focus on effective teaching. It covers all arrangements before, during, and after training, revisiting plans, and adapting based on previous stages.

Below, the key pedagogical and logistical aspects to consider are outlined for each phase of delivery.

What are the pedagogical aspects?

These are the teaching and learning activities that ensure participants gain knowledge and skills effectively. They cover preparation before the training, strategies for engagement during the sessions, and reflection and improvement after the training.

Before the training event:

Participant selection assessment: Define criteria for prioritization and assessment of trainees application in order to select participants that can benefit the most from the training and training format.
Didactics: Align strategy based on the pre-course survey and needed resources to enable and facilitate learning
Accessibility: Check with participants and trainers if they have special needs (dyslexia, color blindness, etc …)
Trainer-the-trainer: When needed trainers must take the course in advance to update, improve or learn the theory of teaching and some strategies.
Trainer setup: It is preferable to teach in partnership, that allows for more support to trainees. However you must consider the delivery format and learning experiences to define an ideal number of trainers and trainees. Conduct a pre-course meeting with collaborators to align expectations and address any questions, define roles, align time, didactic strategies, …

During the training event:

Ice breaker: Introduce trainers and start with an ice breaker activity to enhance engagement.
Interactive: Deliver course content in an interactive and variable manner to increase learning opportunities..
Adapt: Monitor the participant engagement and address questions promptly and adapt instructions and content to meet learner needs.
Practical Exercises: Provide clear written instructions for hands-on exercises and offer guidance and support to participants as needed.
Assessments: Conduct formative or summative assessments, such as quizzes, learner reflections or assignments, to evaluate learning.

After the training event:

Update material: Based on feedback, reflections and evaluations. Plan for how to update the material and plan for delivery for the next iteration.

What are the logistical aspects?

These are the practical arrangements that support smooth delivery of the training. They include everything from venue and platform setup to registration, technical resources, scheduling, and post-training follow-up.

This is not an exhaustive listing of items to consider.

Before the training event:

Venue and Catering:

Venue: Secure a suitable venue with appropriate facilities. Visit the venue to try out the technical set-up, arrange access cards and signs to find the room etc.
Accessibility: Check with participants and trainers if they have special needs.
Catering: Arrange catering services, considering dietary requirements and preferences.

Registrations

Registration: Set up a registration process that collects information needed to select participants or define clearly that this is a “first come - first serve” setup. Consider collecting demographic data for future analysis. Make sure to protect sensitive data and participant information.
Course Announcement: Publish a course announcement on relevant platforms (e.g., TeSS, newsletters, social media, email) including the following information:
- Short description
- Learning Objectives
- Target audience
- Fee
- Delivery mode
- Dates and location
- Prerequisites and eligibility
- Related courses in learning path or curriculum
- Funding/sponsors
Participant selection and assessment: When applicable, review the registration form and select participants based on their prior knowledge and skills and the criteria.

Course technical resources: Technical considerations for online or hybrid events:

Selecting the platform: For example, Zoom, WebEx, Teams
Online helper: Breakout rooms, technical checks for online resources
Compute resources: Prepare access to compute resources, learning management systems, collaborative notes documents, notebooks, …
Prepare any non-digital resource
Feedback: Prepare the event-specific feedback survey to be shared afterwards with participants as well as a trainer’s reflection document for the trainers (and observers, if any).

Communication with participants:

Participant Preparation: Send pre-course information including:
Installation guidelines for required software. Consider offering a help-session the week before the event.
Pre-reading materials.
Instructions for accessing online resources and virtual meeting platforms.
Information on how to reach the venue.
The Code of Conduct for the event.
Pre-course survey (if applicable): getting information about expectations and previous knowledge

During the training event:

Onboarding and Welcome: Welcome participants and introduce the course objectives, structure and practicalities (see below). Allow time to address any questions or concerns.

Course schedule
Code of Conduct
Attendance list
Safety/fire alarms
Restrooms and refreshments
Wifi
Breaks: Always announce when a break is over and if there are any refreshments etc available. Possibly write somewhere visible so everyone knows when it is expected.

After the training event: Certificates: Send certificates to eligible participants in individual emails or make it available in the registration system when applicable. Make sure you abide by the GDPR regulations.

Evaluation and Feedback:

Distribute evaluation forms to gather feedback on the course content, delivery, and overall experience, Also ask trainers to make use of the trainer’s reflections document.
Continuous improvement: Invite trainers to a follow-up meeting to reflect on the delivery, discuss improvements and updates.

Communication with trainees:

Include related trainings for communication
Inform if support/consultancy is available after training

Deliver

What are the pedagogical aspects?

What are the logistical aspects?

Related resources:

Galaxy Training!

ELIXIR-GOBLET Train-the-Trainer Mentorship Programme

ELIXIR-GOBLET Train the Trainer

References